Fresh Graduate Jobs

Intern to support PALM unit

Fresh Graduate Job

Mercy Corps Ethiopia invites qualified applicants for the following positions

Job Title: Intern to support PALM unit

Work Place: Jijiga Somali

Deadline: June 17, 2022

For the duration of this internship assignment the intern will receive:

  • Work Station
  • All required office supplies
  • Transport Allowance/ 3000.00 ETB
  • Per diem during field visit as per Mercy corps policy
  • Coverage of lodging expense during field visit as per Mercy corps policy
  • Coverage of Transportation expense during field visit as per Mercy corps policy

Intern responsibilities

Intern will remain responsible for all costs associated with

  • Transport from/to office
  • Medical and any Insurance

PROJECT DESCRIPTION:

Procurement:

  •  Assists staff as needed on creating clear and understandable purchase requests;
  • Record purchase requests which is approved and forwarded to the procurement department on the open/ongoing procurement status report sheet and update the status daily; and send status report weekly to the supervisor;
  •  Assist procurement team in copying and scanning of procurement documents as required;
  •  Assist on customs clearing process and facilitate delivery of imported goods;
  • Keep records of supplier data base and maintain files of current market prices for commonly bought items.
  • Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices;
  • Coordinate vendor performance management review using the approved MC tools and participate in decision making based on the evaluation;
  • Remain informed about sources of supply, methods, services and materials and interact with Vendors during collection of quotations and represent mercy corps in a professional manner.
  • Always accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.
  • Provide equal opportunity for vendors/suppliers to make price and specification quotations.
  • Avoid subjecting vendors/suppliers to needless expense or inconvenience when requesting quotations or returning goods.
  • Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.
  • Identify potential, credible and competent vendors for MC and maintain contacts with suppliers and conduct price comparison in order to get the best price and quality material.
  • Guarantee the confidentiality of all specifications and price quotations made by the supplier;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;

Fleet Management:

  • Assist, as required, in the daily administrative activities of the MC transport pool. Specifically, driver/vehicle scheduling, tracking log books, routine and major maintenance of the transport pool.
  • Assist the transport officer on facilitating plate process

Asset Management:

  •  Assist with asset management in the Country office and all field sites and that it is regularly updated on asset register with changes and new acquisitions;
  • Collect monthly field warehouse and asset management reports, compile and send to the Senior Operations Manager (electronic master list of MC assets and their specifics monthly reports).
  • Follow up that GRN is issued, signed by the originator and that items are delivered to the store and make sure procurement files are documented as per the project fund code.
  • Ensure deliveries of program and office supplies are in conformity to the quality and quantity of the purchase request as per FP3 (Field Procurement Policies and Procedures) and ensures timely and safe delivery of items/ goods to the warehouse with proper documentation and coordinate with the storage and transfer of items to field sites.

DELIVERABLES:

  • Maintain full and accurate filing of purchase requests daily; and send status update report weekly;
  • Compile monthly closed procurement reports sent from field offices; and provide closed procurement reports to procurement Manager every end of the month;
  • Make sure all monthly PALM reports sent from field offices are combined together and submitted to the Senior Operations Manager.

Job Requirements

  • Degree in supplies Management, Management, Accounting, Marketing or related fields
  • Minimum academic score of GPA 3 and above
  • Zero years’ experience
  • Competent in spoken and written English
  • Competent use of PC especially spreadsheets (format/sort/filter
  • One letter of recommendation from a professor on the candidate’s academic performance
  • One letter of recommendation from a non-family member on the candidate’s personal integrity and sense of responsibility.

LIVING CONDITIONS: The internship should be based in the intern’s home location Jigjiga

Mercy Corps interns and volunteers represent the agency both during and outside of work hours and are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

How to Apply

 Please send non-returnable applications and credentials to one of the following addresses:

 et-recruitment@mercycorps.org

All interested candidates are encouraged to apply for the position advertised.  All applications submitted to the Mercy Corps office or electronically include a CV, three references, and all relevant official documents. Applications will not be returned and will not be retained for future recruitment efforts.  In order to ensure fairness to all applicant’s personal inquiries are not permitted.

Only candidates that are short-listed will be acknowledged and called for interviews.

ተጨማሪ ስራዎችን ለመከታተል የቴሌግራም ቻናላችንን ይቀላቀሉ፡ https://t.me/+geWkqrjpbwUwYmE0
Back to top button