About NRC
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
Role purpose
The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.
Duties and Responsibilities
- Ensure compliance with NRC policies and the local labor law in all procedures and processes;
- Assist with the implementation of support function portfolio according to plan of action
- Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues & attend, etc.
- Assist in the implementation and training of staff in NRC’s HR policy and procedure
- Promote and share ideas for improvement of the support function
- Coordinate with relevant partners, suppliers, authorities, lawyers etc.
- Property handle complaints and grievance procedures
- Provide assistance in administering benefit programs, staff contributions to relevant statutory bodies (social security etc.);
- Process documentation and prepare reports related to personnel activates (staff list, staff recruitment, Contracts, and leave balance, trainings, grievance and Performance evolution etc)
- Complied and update employee records and files, (hard and soft copies)
- Provide and facilitate induction for new staffs joining NRC;
- Ensure each staff has employment contract, JD and other relevant documents in their personnel file;
- Follow up and report on the status of performance management and documentation to line manager;
- Provide support on facilitating contract agreement for incentive workers, casual workers and temporary staffs;
- Update and generate monthly records and reports such as staff list, leave and other HR statistics;
- Update tracking sheet for personal files and communicate the same with country HR team to fill the gaps and make sure that all files are updated and have the necessary documents;
- Ensure confidentiality of all information related to responsibility;
- Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff;
- Assist in incentive and Casual Worker Payroll preparation by providing relevant data (new staff recruited, Salary adjustment, promotion as well as absences, etc.)
- Assist in monthly National staff payroll information preparation by providing relevant data (new staff recruited, Salary adjustment, promotion as well as absences, etc.)
- Coordinate HR projects (Meetings, trainings) and take minute
- Ensure effective and efficient utilization of resources;
- Perform any assignment given by immediate supervisor.
Education and Experience
- BA in Human Resources Management, Management or Business Administration
- Understanding of the relevant laws and statutory requirements
- Minimum of 5 years of work experience with related field
Professional competencies
- Good communication and interpersonal skills
- Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
- Strong personnel administration orientation
- Keen sense of compliance with policy and procedure
- Good employer- employee contract negotiation skills
- Personal conflict resolution and problem solving skills
- Strong organizational and team working skills
- Good cultural and awareness and sensitivity
- Basic employee counselling skills
- Highly approachable, trustworthy and confidential
- Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.
How to Apply
Applicants who meet the above requirements listed can Apply on the link below
