About WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Purpose of the Job
The World Food Programme is the world’s largest humanitarian agency, fighting hunger worldwide. We are currently seeking to fill a Finance Assistant position under the WFP Finance Unit. The position will be based in Addis Ababa, Ethiopia. To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
Duties and Responsibilities
- Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
- Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
- Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
- Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
- Assist in compiling information from various sources to prepare reports relating to budgets, accounting, finance and statistics.
- Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
- Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines, through utilization of WFP corporate systems such as the ITS (Invoice tracking System) & WINGS (SAP).
- Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
- Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
- Record cash deposited in the bank as well as bank charges.
- Perform accounting tasks related to staff such as following up on recovery of guest house bills from staff, record and monitor Operational cash advances, Initiate JVs for shuttle services and follow up on recoveries, manage recording of private telephone and other personal bills for staff and manage open items related to Staff Accounts receivables & accounts payables.
Education
- Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience
- Has at least five (5) years working experience in Finance and accounting: collecting and monitoring financial data on projects and programmes and assessing financial status.
Knowledge & Skills
- Knowledge of International Public Accounting Standards (IPSAS).
- Computer skills (Microsoft word, power point).
- Good interpersonal skills (Communication, listening, emotional intelligence)
- Knowledge of Accounting software such as SAP is an added advantage.
Language
- Fluency (level C) in both oral and written communication in the English Language.
Other specific job requirement
- Teamwork
- Accountable for delivery of results.
- Embrace WFP’s Vision.
- Professionalism.
- Compliance to Internal Controls and Financial rules & Regulations.
How to Apply
Interested and qualified applicants can send their applications and a copy of non returnable CV with the necessary documents to the following link below
